Businesses move more regularly than you might think and it can be for a number of reasons, from upgrading to somewhere with more space, to more convenient locations, moves are inevitable. The process can be long-winded, overwhelming and stressful for everyone involved, so we’ve put together our key business relocation tips to help your move go as smoothly as possible.
Create A Timeline
Once you’ve confirmed your moving date, create a thorough and detailed timeline, highlighting any deadlines. Having a set schedule, that is visible to all your staff, will ensure everyone is ready and aware of what is happening, leading up to the moving day. When assigning specific tasks to people, it might be useful to use a colour-coded system.
Book Your Movers
Once you’ve found your new location, book your removals company as soon as possible. If you hold any sensitive data or documents at your premises, we’d recommend you move these to a secure and safe storage facility early on, so they are protected but still accessible.
Arrange Any Deliveries
A few weeks before the actual moving day, organise or rearrange any deliveries and re-order any marketing materials that contain your previous business address, such as business cards and with compliments slips. Although tedious, this will ensure that your company remains professional and there will be minimal confusion for any potential customers.
Reduce Digital Downtime
As many companies now work predominantly on digital platforms, contacting your internet and phone providers to schedule a setup date for your new address is crucial. By completing this before the move, you’ll reduce the downtime to a minimum. When packing all electrical equipment, label your cables and boxes in a system that you and anyone helping in setting up in the new premises will be able to understand.
Keep Communication Lines Open
Keeping communication as open as possible is key for your employees, but also, depending on your customers, it will be important for them too. Prior to moving day, send your customers an email informing them of the changes and if or how it will affect them. Redirect any phone calls to an active mobile phone for any emergencies. The day before the move, communicate the plan for the following few days to your employees.
Get In Touch
If you’re planning business premise move our removal and packing specialists team at Charles Wood & Sons Removals are happy to help. Having helped businesses move and pack in Oxfordshire and surrounding areas. We have a multi-purpose containerised storage facility, which is secure and safe. For more information or a free, no-obligation quote, contact us today on 01865 747 555, or alternatively, use our online contact form and we’ll be in touch.